Updated
Technical Assistance and Planning Project Manager
(Analyst III)
Position Overview:
The Technical Assistance (TA) and Planning Project Manager will be responsible for: executing work plans and additional program tasks; effectively accomplishing and compiling subject matter research; coordinating resources to ensure work plans and program tasks are met; as directed, work closely with the Federal client, States and local jurisdictions; supporting the Director of Technical Assistance and Planning, and ensuring that critical quality control measures are followed. The position will lead projects in the development, design, coordination, and conduct of a wide range of planning, training, technical assistance and exercise activities. Provide technical assistance support to the clients in the design, development, execution, and facilitation of conferences, seminars, multimedia presentations and exercises. Primary focus is on delivery of planning TA to State, local and Tribal personnel for all hazards capabilities. The Project Manager will be expected to participate in development of national planning guidance and piloting of new national initiatives. Requires frequent travel and coordination with federal program coordinators, state, county and city planners throughout the United States. Work is based out of the Alexandria, Virginia office. Candidate must be willing to live within commuting distance.
Reports To: Reports to the Director, Technical Assistance and Planning
Position Responsibilities:
- Develop or revise catastrophic response plans for major jurisdictions
- Research and develop materials in the compilation of strategic plans, national policy guidance, jurisdictional plans and policies, procedures and systems.
- Maintain relationships with key federal agencies as well as state agencies, local jurisdictions, first responder groups, volunteer organizations, private sector and other organizations.
- Possess the organizational ability to work effectively with multiple organizational units and projects simultaneously.
- Possess the ability to work on a wide range of tasks and projects simultaneously.
- Candidate must be willing to travel to support the work being delivered to our customers.
- Possess the computer skills necessary to build and quickly modify complex, multi-media presentations for customers on site (Microsoft PowerPoint).
- Conduct administrative responsibilities including taking and typing of meeting minutes, handle travel arrangements and complete project reporting requirements.
- Possess the computer skills necessary to compile research and proposal related documents.
- Possess spreadsheet and/or project management software skills (Excel / Microsoft Project).
- Provide direct support to the planning, coordination, and accomplishment of conference events.
- Develop project work plans and budgets and manage consultants utilized on projects.
Skills, Experience and Qualifications:
- Ability to plan and organize work; assess and direct TA support operations.
- Ability to establish and maintain effective working relationships with other CRA divisions, State and Federal authorities, civic leaders, and the public.
- Ability to prepare and present oral and written material relating to the activities of the Division.
- Ability to work under physically and emotionally stressful situations.
- Extensive plan development for states, major jurisdictions, or federal agencies
- Degree from an accredited college or university in emergency management, political science, criminal justice, public communication, social sciences area, or other related discipline or significant experience in related projects.
- Possess excellent verbal and written communications skills to ensure high quality products and services and work effectively with Federal clients.
- Ability to quickly and correctly proof read complex documentation for quality control and technical correctness.
- Knowledge regarding emergency response, strategic planning, grant procedures, emergency public information, emergency operations centers, catastrophic logistics, disability related planning, evacuation, sheltering and continuity planning efforts a plus.
- Ability to research and understand Homeland Security Directives and other pertinent policy and planning guidance.
- Prior experience with FEMA programs, NIMS, NRF, NFPA 1600, scenario-based and capability-based planning procedures.
Analyst I (Exercise Division)
Supervised by: Project Manager
Position Description:
The Analyst I will work closely with their Project Manager, other team members and clients to develop, design, coordinate, and conduct a wide range of prevention-focused and emergency management-focused assessments, planning, training, technical assistance and exercise activities. Provide technical support to the clients in the design, development, execution, and control of conferences, seminars, multi-media presentations and exercises. Products include the entire range of Homeland Security Exercise and Evaluation Program (HSEEP) exercise formats. Responsible for preparation of all exercise documentation to include scenarios, briefings, exercise plans, player/controller/evaluator handbooks, Master Scenario Events List (MSEL) and associated messages, and After Action Reports. Requires travel and coordination with Federal, State, Local, Tribal, and Private Sector organizations and planners throughout the United States and internationally.
Essential Functions:
- Contribute to planning, decision-making, and policy development.
- Write final reports and make presentations.
- Contribute to business development efforts.
- Develop and facilitate meetings to include logistics, scheduling, and communication with participants.
Required knowledge, skills, and abilities:
- Knowledge of the intelligence community and law enforcement duties focused on preventing criminal and terrorist incidents.
- Knowledge of the emergency management community and emergency responder duties focused on responding to both man-made and natural incidents.
- Knowledge of the public health community and hospital systems focused on preparing for mass illness/mass causality incidents.
- Knowledge of the Homeland Security Exercise and Evaluation Program (HSEEP).
- Exceptional Skill in both verbal and written communications.
- Skill in the use of common business software applications including: Microsoft Windows XP, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Access, Microsoft Internet Explorer.
- Ability to work in a staff-matrixed environment
- Ability to travel up to 30%.
Required education and experience:
Description of physical demands and work environment:
On average, the individual filling this position will spend 70% of their time working at a desk in a typical office environment in their assigned work location; 20% of their time traveling and attending meetings in public buildings across the United States; and 10% of their time conducting exercises in a variety of environments (including auditoriums, public safety facilities, fields, etc.) across the United States.
Clearance Requirements:
Applicants selected will be subject to a security investigation and may need to meet eligibility requirements for access to classified information; Secret clearance is required.
Analyst II (Exercise Division)
Supervised by: Project Manager
Position Description:
The Analyst II will work closely with their Project Manager, other team members and clients to develop, design, coordinate, and conduct a wide range of prevention-focused and emergency management-focused assessments, planning, training, technical assistance and exercise activities. Provide technical support to the clients in the design, development, execution, and control of conferences, seminars, multi-media presentations and exercises. Products include the entire range of Homeland Security Exercise and Evaluation Program (HSEEP) exercise formats. Responsible for preparation of all exercise documentation to include scenarios, briefings, exercise plans, player/controller/evaluator handbooks, Master Scenario Events List (MSEL) and associated messages, and After Action Reports. Requires travel and coordination with Federal, State, Local, Tribal, and Private Sector organizations and planners throughout the United States and internationally.
Essential Functions:
- Contribute to planning, decision-making, and policy development.
- Write final reports and make presentations.
- Contribute to business development efforts.
- Develop and facilitate meetings to include logistics, scheduling, and communication with participants.
- Serve in the roll of Facilitator, Controller, or Evaluator during the conduct of HSEEP exercises
Required knowledge, skills, and abilities:
- Knowledge of the intelligence community and law enforcement duties focused on preventing criminal and terrorist incidents.
- Knowledge of the emergency management community and emergency responder duties focused on responding to both man-made and natural incidents.
- Knowledge of the public health community and hospital systems focused on preparing for mass illness/mass causality incidents.
- Knowledge of the Homeland Security Exercise and Evaluation Program (HSEEP).
- Exceptional Skill in both verbal and written communications.
- Skill in the use of common business software applications including: Microsoft Windows XP, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Access, Microsoft Internet Explorer.
- Ability to work in a staff-matrixed environment
- Ability to travel up to 30%.
Required education and experience:
- Bachelor’s Degree.
- 2 Years of team-oriented and project-based experience; experience in private sector government contracting preferred.
Description of physical demands and work environment:
On average, the individual filling this position will spend 70% of their time working at a desk in a typical office environment in their assigned work location; 20% of their time traveling and attending meetings in public buildings across the United States; and 10% of their time conducting exercises in a variety of environments (including auditoriums, public safety facilities, fields, etc.) across the United States.
Clearance Requirements:
Applicants selected will be subject to a security investigation and may need to meet eligibility requirements for access to classified information; Secret clearance is required
Project Manager (Exercises)
Supervised by: Program Manager
Position Description:
The Project Manager is responsible for providing administrative, logistical, and programmatic support with the Program Manager. The individual filling this position will work closely with their project team, the Program Manager, other project managers and their teams, consultants, subcontractors, as well as our clients and their customers; will maintain project documentation and track project expenditures, assist in preparation of budgets and work plans, and prepare common management reports; will conduct research for program- and proposal-related activities; and will design, implement, and analyze program functional elements. Provide technical support to the clients in the design, development, execution, and control of conferences, seminars, multi-media presentations and exercises. Products include the entire range of Homeland Security Exercise and Evaluation Program (HSEEP) exercise formats. Responsible for preparation of all exercise documentation to include scenarios, briefings, exercise plans, player/controller/evaluator handbooks, Master Scenario Events List (MSEL) and associated messages, and After Action Reports. This position requires travel and coordination with Federal, State, Local, Tribal, and Private Sector organizations throughout the United States and internationally.
Essential Functions:
- Supervise up to 10 full-time employees, consultants, and subcontractors in a matrixed work environment. Includes: leading individuals and teams, coaching others and providing feedback, monitoring the performance of others, defining and assigning work to others, facilitating conflict resolution, identifying professional and personal learning and development opportunities, using different leadership tools and techniques to motivate employees.
- Contribute to business development efforts.
- Prepare budgets and project labor and ODC expenditures.
- Lead diverse groups in planning, decision-making, and policy development.
- Write final reports and make presentations to high-level officials.
- Develop and facilitate meetings to include logistics, scheduling, and communication with participants.
- Serve in the roll of Facilitator, Controller, or Evaluator during the conduct of HSEEP exercises.
Required knowledge, skills, and abilities:
- Knowledge of the intelligence community and law enforcement duties focused on preventing criminal and terrorist incidents.
- Knowledge of the emergency management community and emergency responder duties focused on responding to both man-made and natural incidents.
- Knowledge of the public health community and hospital systems focused on preparing for mass illness/mass causality incidents.
- Knowledge of the Homeland Security Exercise and Evaluation Program (HSEEP).
- Exceptional Skill in both verbal and written communications.
- Skill in the use of common business software applications including: Microsoft Windows XP, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Access, Microsoft Project, Microsoft Internet Explorer.
- Ability to work and manage in a staff-matrixed environment
- Ability to travel up to 30%.
Required education and experience:
- Bachelor’s Degree (preferably in a management field).
- 5 Years of supervisory, project management, or equivalent experience; PMP certification and experience in private sector government contracting preferred.
- 5 Years of exercise design or related experience.
Description of physical demands and work environment:
On average, the individual filling this position will spend 70% of their time working at a desk in a typical office environment in their assigned work location; 20% of their time traveling and attending meetings in public buildings across the United States; and 10% of their time conducting exercises in a variety of environments (including auditoriums, public safety facilities, fields, etc.) across the United States.
Clearance Requirements:
Applicants selected will be subject to a security investigation and may need to meet eligibility requirements for access to classified information; Secret clearance is required
Deputy Project Manager (Exercise Division)
Supervised by: Project Manager
Position Description:
The Deputy Project will work closely with Project Managers, other team members and clients in a matrixed work environment to develop, design, coordinate, and conduct a wide range of prevention-focused and emergency management-focused assessments, planning, training, technical assistance and exercise activities. Provide technical support to the clients in the design, development, execution, and control of conferences, seminars, multi-media presentations and exercises. Products include the entire range of Homeland Security Exercise and Evaluation Program (HSEEP) exercise formats. Responsible for preparation of all exercise documentation to include scenarios, briefings, exercise plans, player/controller/evaluator handbooks, Master Scenario Events List (MSEL) and associated messages, and After Action Reports. Requires travel and coordination with Federal, State, Local, Tribal, and Private Sector organizations and planners throughout the United States and internationally.
Essential Functions:
- Coordinate project team work efforts.
- Ensure project compliance with established budgets and contract deliverable requirements.
- Lead diverse groups in planning, decision-making, and policy development.
- Write final reports and make presentations to high-level officials.
- Contribute to business development efforts.
- Develop and facilitate meetings to include logistics, scheduling, and communication with participants.
- Serve in the roll of Facilitator, Controller, or Evaluator during the conduct of HSEEP exercises
Required knowledge, skills, and abilities:
- Knowledge of the intelligence community and law enforcement duties focused on preventing criminal and terrorist incidents.
- Knowledge of the emergency management community and emergency responder duties focused on responding to both man-made and natural incidents.
- Knowledge of the public health community and hospital systems focused on preparing for mass illness/mass causality incidents.
- Knowledge of the Homeland Security Exercise and Evaluation Program (HSEEP).
- Exceptional Skill in both verbal and written communications.
- Skill in the use of common business software applications including: Microsoft Windows XP, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Access, Microsoft Internet Explorer.
- Ability to work in a staff-matrixed environment
- Ability to travel up to 30%.
Required education and experience:
- Bachelor’s Degree.
- 5 Years of team-oriented and project-based experience; experience in private sector government contracting preferred.
Description of physical demands and work environment:
On average, the individual filling this position will spend 70% of their time working at a desk in a typical office environment in their assigned work location; 20% of their time traveling and attending meetings in public buildings across the United States; and 10% of their time conducting exercises in a variety of environments (including auditoriums, public safety facilities, fields, etc.) across the United States.
Clearance Requirements:
Applicants selected will be subject to a security investigation and may need to meet eligibility requirements for access to classified information; Secret clearance is required. |
